Use “internal” email signatures to reinforce important reminders

Most email systems allow you to store more than one email signature. If you’re in a large organization, your email signature may have promotional information about upcoming trade shows, company values, etc. The email signature is an easy place to get important messages out without interrupting the flow of other communication.

Why not create an email signature that you use for internal communications? This signature can be used for all sorts of things:

  • Remind people of upcoming deadlines (open enrollment deadlines, softball tournament sign-ups, etc.) Don’t forget to take FGB’s advice and provide links for more information.
  • Provide a link to important resources (e.g. a marketing department could post a link to the company’s brand page, thereby avoiding having to email the company logo out 500 times)
  • Share social messages or success stories to reinforce morale (links to the Instagram feed of the company summer picnic, the Intranet post about a recent team win, etc.)

Before you do this, make sure that you’re complying with company policies and legal requirements for your email signature. FGB doesn’t want you to get in trouble!